Email Migration

Email Migration

Email Migration from external sources (eg Gmail or local mail server) to MailPlus Server for centralized management. Task Settings in Server Management> Email Migration> Create, create an email migration task. See the following section to learn how to set up tasks. To set general task settings: Go to General to specify basic task information.

Task: Adjust the name of the task. Select server type: Choose from external mail providers such as Gmail, or own mail servers such as Microsoft Exchange. Server Address: Specify the server source IP address or domain name. Port: Specify the source server port. 

Enable secure connection (SSL): Choose to migrate email via an SSL connection. IMAP path prefix: Specifies the IMAP path prefix (a prefix that is common to all folders, usually used as the IMAP namespace for folder names), depending on the source server type: Local IMAP server and Microsoft Exchange server: Open server settings to find out this information. 

Third-party email services: Gmail and Yahoo Mail have an empty IMAP path prefix; for other services, enter INBOX (commonly used) or see the relevant documentation for details. Migrate email with a delegate account (for Microsoft Exchange): Choose to specify a delegate account that has full access permission from all other source accounts in Email Migration

With a delegate account, Migrate email without obtaining access permission from each source account first. Accounts that will be migrated per time period: Determine how many source accounts will be migrated per work session. Mailboxes that will be migrated per account: Determine how many mailboxes will be migrated per source account. 

Schedule email migration: Set a schedule to carry out tasks to avoid heavy traffic times. The task name cannot be specified as ".." or ".". Task names may not contain any characters: / \: "Specify the account to be migrated per time period and the Mailbox to be migrated per account depends on the capabilities of the source server. 

For example, Microsoft Exchange Server 2013 allows a maximum of 16 mailboxes to be migrated per account To send a successful or failed notification, make sure Enable SMTP is selected (in Protocol> SMTP) .If giving an IP address for Server Address, notification of success or failure may not be sent. 

When the source email server is Gmail / Google Apps for Work / G Suite or Yahoo !, consider additional requirements at below: Gmail / Google Apps for Work / G Suite: All accounts that will be migrated must enable access for unsafe applications (see here) or have an Application password (see here). Yahoo !: All accounts to be migrated must have Allow applications that use less secure logins to be selected (see here) or have application passwords (see here).

Set the Email Migration filter and mailbox

Open Filter and specify which e-mail messages and mailboxes to migrate: Skip e-mail received before the date and Skip e-mail received after the date: Skip the e-mail received before or after the date specified in the migration. Letters received on the specified date will not be passed. 

Skip trash mail and Skip spam mail: Skip a mailbox that carries the "\ Trash" or "\ Junk" attribute as defined in RFC6154 Maximum size per email (KB): Choose to migrate email not greater than the specified size. Enable mailbox filters: Choose to decide which mailboxes to skip or migrate with keywords.

Filter policy: Select Ignore mailboxes with keywords or Migrate mailboxes with keywords. Set Keywords: Click to fine-tune the filter policy through two parts: Keywords: Add keywords here to process matching mailboxes according to the filter policy. Exception: Add keywords here so that matching mailboxes will not be processed according to the filter policy with Email Migration.